Privacy Policy for Ross-on-Wye Conservative Club

Introduction

Ross-on-Wye Conservative Club (‘The Club’) is committed to protecting your privacy and ensuring the confidentiality of your personal information. This Privacy Policy outlines how we collect, use, and protect any information that you provide when using our website, www.rossconclub.co.uk, or engaging with our services.

By using our website or providing us with your information, you agree to the terms of this Privacy Policy.

Who We Are

Name: Ross-on-Wye Conservative Club
Address: Hillsborough House, The Avenue, Ross-on-Wye, HR9 5AW
Phone: 01989 562444
Email: info@rossconclub.co.uk

What Information We Collect

We may collect the following personal information:

Name and contact details (including phone number and email address)
Demographic information such as address and postcode
Information relevant to membership applications and renewals
Records of interactions such as event participation or queries made to The Club

How We Collect Your Information

Directly from You: When you contact us via our website, by phone, or by email, or when you submit forms (e.g., membership forms, event bookings).
Through Our Website: When you visit our website, we may collect information about your use of the site through cookies (please see the Cookies section below for more information).

How We Use Your Information

We use your information for the following purposes:

To manage your membership and provide services
To communicate with you about Club events, updates, and news
To process payments and renewals
For internal record keeping
To improve our services and website
To respond to queries or provide customer support

We will only use your information for the purposes outlined above and will not share your data with third parties without your consent unless required by law.

Legal Basis for Processing Your Information

We process your personal information on the following legal grounds:

Consent: When you provide us with consent to process your information for specific purposes (e.g., to hire our function room or event updates).
Legitimate Interests: For purposes such as managing membership and organising events, where processing is necessary for the operation of The Club.
Legal Obligations: Where we are required to process your information by law (e.g., to comply with financial regulations).

Data Retention

We will retain your personal information for as long as necessary to fulfill the purposes for which it was collected, including any legal or accounting requirements. After this period, your data will be securely deleted or anonymized.

Your Rights

You have the following rights concerning your personal information:

The right to access your personal data
The right to request correction or updating of any inaccurate or incomplete data
The right to request the erasure of your data when it is no longer necessary for the purpose it was collected
The right to object to or restrict certain types of processing
The right to withdraw consent where it was previously provided

To exercise any of these rights, please contact us at info@rossconclub.co.uk or call 01989 562444.

Security of Your Information

We are committed to ensuring that your information is secure. We have implemented appropriate physical, electronic, and managerial procedures to safeguard and protect your personal data from unauthorized access, disclosure, or misuse.

Cookies

Our website uses cookies to improve user experience and gather information about how the site is used. Cookies are small text files placed on your device by our website. You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can modify your browser settings to decline them if you prefer.

For more information about cookies, please refer to our Cookie Policy.

Third-Party Links

Our website may contain links to other websites of interest. Once you have used these links to leave our site, please note that we do not have any control over those websites. Therefore, we cannot be responsible for the protection and privacy of any information you provide while visiting such sites, and those sites are not governed by this Privacy Policy.

Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page, and where appropriate, we will notify you via email or other means.

Contact Us

If you have any questions or concerns regarding this Privacy Policy or how we handle your personal information, please contact us:

Phone: 01989 562444
Email: info@rossconclub.co.uk
Address: Hillsborough House, The Avenue, Ross-on-Wye, HR9 5AW